By LeEtta Shaffner
YUMA EAST LOT OWNERS ASSOCIATION, INC
PO BOX 25027, YUMA AZ 85367
PHONE: 928-305-0197 FAX: 928-342-5752
Board of Directors-2020
Primary Phone E-Mail
1 John Southwick, President
1 Nancy Thompson, Secretary
2 Keith Mueller
2 Roger Puckett
937 243-3164 firstname.lastname@example.org
3 Cathy Scheet
3 LeEtta Shaffner
605 280-0173 email@example.com
4A Bea Stout
4A Mary Mee
702 373-9136 firstname.lastname@example.org
4B Daun Troncin
928 920-4769 email@example.com
4C Ben Welch, Vice President
801 450-7290 firstname.lastname@example.org
4C Kay Largent
406 207-9467 email@example.com
4D Janet Malik
4D Cindy Duncan, Treasurer
702 249-8585 firstname.lastname@example.org
6 Ron Bowman
Dates to Remember
November 23, 2020 Directors Meeting
December 28, 2020 Directors Meeting
January 11, 2021 Annual Members Meeting
January 25, 2021 Directors Meeting
February 22, 2021 Directors Meeting
March 29, 2021 Directors Meeting
April 26, 2021 Directors Meeting
May 24, 2021 Directors Meeting
Reference Phone Numbers
Sheriff –Traffic: 928-783-4427
Adult Abuse: 877-767-2385
Illegal Activities Tips: 928-782-7463
TTD Hearing Impaired: 877-815-8390
Rural Metro Office: 928-782-4757
Report Graffiti: 928-329-2828
Report Dumping: 928-217-3867 Report Fraud: 877-382-4357
US Post Office
4th Ave.: 928-343-9416
Y.R.M.C. Nurse Hotline: 928-336-2273
Yuma Regional Hosp: 928-344-2000
Each property owner in Yuma East is a member of Yuma East Lot Owners Association, Inc. (YELOA). There are vacancies on the Board that need to be filled by members. Please come to a board meeting and consider a position on the Board. Board meetings are once a month from September through May at 1pm at Yuma East Country Club. You are WELCOME and WANTED. If you are interested in the future of Yuma East, please come. If you would like to participate in Board activities but not as a Board member, you are welcome. Some of the following activities need help: Computer skills, billing process skills, hosting, lunches, canvassing for CC&R’s, Architectural Committee, Age affidavits, Research ( HOA state law), Real Estate monitoring and Newsletter.
YELOA exists to identify, defend and maintain the Covenants, Conditions and Restrictions (CC&R’s) pursuant to the Articles of Incorporation. The CC&R’s aid in maintaining the aesthetic value as well as real estate value for the 662 lots of the Yuma East community. The CC&R’s also maintain Yuma East as a federally designated “Community for Older Persons 55+”.
Yuma East Lot Owners Web Page
Visit online @yumaeastlotowners.com and check out the pages, learn more about your community, view the CC&R’s, find your Board of Director’s contact information, find your most current newsletter, info on Yuma East Country Club (YECC), YELOA’s financial statement and much more. Any suggestions/ideas for the page if you do, please contact LeEtta Shaffner at 605-280-0173.
Yuma East CC&R’s
- Yuma East residences are designated as “Single Family” residences only.
- Recreational vehicle parking is allowed for storage ONLY, therefore NO overnight guests are allowed in stored RV’s.
- Building permits are required for any property improvements and accessory buildings.
If you OWN property in Yuma East, you are a member of Yuma East Lot Owners Association, Inc. Each property is assessed Annual Dues. The Annual Dues for each property are $30.00. Your Annual Dues for 2021 are due as of Jan. 31, 2021. A late fee of $10 is assessed if not paid by April 15, 2021.
The invoice number at the top on the right hand side is your phase and lot number (Example: P3-249). Please record that on your check. If you need to update telephone numbers and alternate mailing address please email or call Cindy Duncan. Call 928-920-2390 or email email@example.com. If you use direct banking, please put your Phase Number and your Lot Number in the account or memo section.
If you want to pay in cash, call 702 249-8585. Sorry, no credit cards accepted. Mail your check to YELOA, P.O. Box 25027, Yuma, AZ 85367. Dues can be dropped off in the YELOA Box at YECC.
If you are a RESIDENT of Yuma East an Age Affidavit is required because Yuma East is a federally designated “Community for Older Persons +55”. Most Age Affidavits are completed when a property is purchased. However, if you never signed an Age Affidavit you will be contacted by the YELOA Board of Directors, most generally Kay Largent, her phone number is 406-207-9467.
If you are a RENTER in Yuma East, an Age Affidavit is required. Call Kay Largent at 406-207-9467 to get your form completed.
If you are a landlord of renters and use a Rental Agency or Realtor, please provide Daun Troncin with the name of the company or agent. Call 928-920-4769.
Thank you for your cooperation. It is important to maintain Yuma East as a +55 community.
Yuma East Traffic and Water Issues
In October a follow up meeting with Darren Simmons and Chris Young was conducted at the Yuma East Country Club in regards to water and traffic issues that were discussed last spring.
The traffic (speeding) issues on 34th Pl and 35th Pl in Yuma East’s 55+ neighborhood have become a real problem for residents. Speeding vehicles are traveling at speeds in excess of 50-60 mph in a residential area where 25 mph speed limit signs are posted. Traffic will increase within the next couple of years as a housing development and a mobile home development are being developed northeast of our 55+ community.
Seventy percent of the land owners on 34 th Street, 34th Place, 35 th Street, 35th Place, and the condos on 35th Place will need to sign the petitions to verify that they want speed bumps installed. Two forms need to be signed. One from the volunteers going door to door with petitions to be filled out and signed by property owners and after the volunteers gets 70% or more signed petitions they will be sent to the Yuma County. When the County has 70% of the property owners signatures they will send another form out to be signed and sent back to them. A minimum of 70% of the returned petitions from property owners will need to be “Yes” to proceed. If you do not respond to this letter, it will be assumed you have no objection to whatever decision is reached by the neighborhood.
If 70% of the neighborhood response is “Yes” the following steps will be taken:
- Traffic Calming Measures Preliminary Design – takes about four months.
- Open House – Design recommendations will be presented for the neighborhood for review and questions.
- Proceed to Construction – Final design and construction will take about three months.
For new residents unfamiliar with the water issue: Runoff rain water on our streets needs to be controlled. Each homeowner is responsible for all the water that falls on their property and half of the water that falls on the street in front of their property. Since the start of this development the county has allowed homes to be built with no regard for water retention. We are now facing the results of more building, changes in road levels and less retention areas being built.
The program will provide you with two yards of 5/8” crushed gravel at no charge. You are responsible for removing the existing material and spreading the new gravel. This is designed to replace the material in the area between your front fence and the pavement down to about 6” deep. Water will soak away in this area. Each property owner can request this one time.
Please contact Daun Troncin at 928 920-4769 or email firstname.lastname@example.org for further details.
Water issues were addressed by the County. Run off storage areas for excess water is being looked into. A water drainage study will need to be conducted before they can proceed.
A court order was received from Honorable Brandon Kinsey, case # 1400CV201900616 with an order for approving attorney’s fees and costs and for the dismissal with prejudice, dated 7/10/2020. Trevor T. White’s fees and costs were $18,349.44 and Barry l. Olsen’s fees and costs were $828.64. These fees were paid in September, 2020. Total fees were approximately $32,000 with previous payments. These fees will be submitted to YELOA Insurance.
Yuma County Permits
Be sure you check with the Yuma County of Development Services before you add ANY kind of structure or addition to your property. Section 309 of Yuma County Ordinances states “A: Permit Requirements: No grading, land leveling or excavation shall be commenced, no wall, structure, premises or land used, building or part of a building shall be built constructed or altered, nor shall any building be moved. Nor shall any sign be erected or structurally altered until application has been made and the proper permit has been obtained”.
It has happened in the past that a structure or part of a structure has had to be taken down because the property owner did not meet the permit requirements No part of a building should be altered in any way without first checking with the Yuma County Dept. of Development Services at 928-817-5000. Before you start your project, be sure you call John Southwick at 928-259-7042. John is Chairperson of the Architectural Committee for the YELOA Board of Directors.
Notary service is available free of charge for Yuma East residents. Please call Daun Troncin at 928 920-4769 for an appointment.
Process and Procedures
A new ten person process and procedure committee has been established to form guidelines (with room for using your own common sense) to follow up CC&R’s and the By-Laws. The goal is to setup a step by step list on how to proceed with various problems in the community. A couple examples are how to keep track of rentals, neighbor disputes, pet problems etc.
The sign is erected less than 45 days before the election for which it is intended and is removed within 7 days after the election. All political signs should be removed by now. Flags can still be flown.
Helping to Protect You and Your Property
Yuma East Lot Owner’s Board of Directors monitors Yuma East for damages and problems all year round and you will be notified if the Board has your information such as phone numbers, e-mails and mailing addresses. A YELOA Director will not enter your property until you are notified. By filling in the following form and returning it to YELOA, along with you annual dues (if not already paid), YELOA will keep your information confidential and it will be used by a YELOA Board Director to contact you in the event of a problem. This is for all residents-not just for winter visitors.
Help Us Help You
If your personal information has changed please let us know by calling Nancy Thompson at 619-301-5221 or filling out the form below and returning it to us by mail to P.O. Box 25027, Yuma, AZ, 85367. We will not share, sell or allow the use of this information for any purpose other than its intended use of future notification for emergencies.
- - - - - - - - - - - - - - - - - - Tear along dotted line and send following form- - - - - - - - - - - - - -
Residence Information- Circle One Answer
Will the house usually be vacant for more than two months out of the year? Yes No
Will the electricity usually be turned off when the house is vacant? Yes No
Will the water usually be turned off when the house is vacant? Yes No
Is there an automatic light on when the house is vacant? Yes No
Is there an automatic alarm system in the house? Yes No
Is there a yard maintenance person expected to be at the house? Yes No
Do you leave a key to the house with another person? Yes No
If “Yes”, the phone number of that person is? ______________________________________
Your Yuma address is ___________________________________________________________
Out of town address is________________________________________________________________
Email address _________________________________________________________________
- - - - - - - - - - - - - - - - - Tear along dotted line and send form- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Bottom of Form
Rural Metro Fire/Rescue of Yuma
Rural/Metro Fire Department is a private company providing high-quality, cost-effective fire service. Rural/Metro Fire Department is not funded by tax dollars. Rural/Metro Fire is a subscription based fire department supported through annual fees by a yearly membership. You can contract with the Rural/Metro Fire Department directly. The annual fees are based on the total square footage or assessed value of the property to be protected. Additionally, you may be eligible for discounted rates on your homeowners insurance when you establish service with them. They offer many services to their customers in addition to fire service coverage, please contact the local Customer Service Department in your area for more information.
Rural What Does My Membership Include?
*Fire prevention and suppression
*Medical emergencies coverage (70% of our calls & an additional subscription)
*Rescue and Medical aid at vehicle crashes
*Dangerous Reptile Removal
*Annual Home Safety Checks
*Other Exclusive Benefits
Non-members are billed for fire service. Homeowner’s insurance might only cover a fraction of the bill, leaving the property owner responsible for the difference. With your annual subscription you will avoid costly, non-member hourly rates for response to your property. You can easily establish your Rural/Metro fire service online! Or perhaps it is time to renew your fire service and you need to make an online payment, visit the Renewal section. Please fill in the necessary fields to receive information for your Rural/Metro Service. Incomplete or incorrect data entered may delay the processing of your request. If you are requesting service for more than one property, you must complete separate forms for each property. If you want more information log on to www.ruralmetro.com.
If a street light is on all the time or off all the time, please get the number off of the pole and the closest address to the pole. Call the Arizona Public Service at 602 371-6140 or 800 253-9405.
Next Door App
The Next Door app can be used by residents in the Foot Hills area. Neighbors are using it to get recommendations for repairmen, gardeners, information and just plain fun. It’s a way to connect with people in this area.
Junk in Yuma County
An article (taken from the Yuma Sun) referenced he fact that Yuma County was going to crack down on junky properties. Properties in violation have trash, inoperable vehicles, mattresses, discarded furniture, debris and overgrown and dry bushes.
Violations stem from complaints or permit reviews. Cases have been ongoing since last year. The process includes multiple property inspections, a courtesy notice asking the property owners to correct violations and a referral to the hearing officer if property is still in violation. If still in violation property owners were given extra time due to Covid 19, and some were found non-compliant and fined $250. Some owners took no action and just moved the junk around, failing to clean it up.
Property owners are given time to resolve it before the county resorts to heftier measures, including going to court.
Junky properties impact their neighbors, lowering house values and sometimes offering a place for unwanted pests to move in. Junky areas can cause safety issues. Emergency personnel may have trouble accessing the home in a medical emergency.
Some residents aren’t capable of taking care of their residence. There is a discussion to form a help group. The group could help residence in need with chores such as pulling weeds, trimming trees etc. There needs to be further discussion. Input from residents would be appreciated. Please call LeEtta at 605 280-0173.
Definition of “Junk”: Junk is an unorganized collection of debris, trash, or clutter, which degrades the peace, comfort, safety or well-being of a property, neighborhood or area within Yuma County.
Junk shall not be kept or stored on any property without being confined by a receptacle or container in a rear yard area. Such items considered debris, trash or clutter shall not constitute a fire or public safety hazard.
Inoperable vehicle/junk includes any motor vehicle, former motor vehicle or part of a motor vehicle which is unusable or inoperable because of lack of, or defects in, component parts or damage from collision, deterioration or other factors.
Home occupations shall comply with: Shall be clearly incidental and subordinate to the use of the dwelling as a residence. No display of products shall be visible from the street. No equipment except that which is customarily used for domestic, hobby or household purposes. Only one sign is permitted. A home occupation shall not cause any unpleasant nor unusual noise, vibration, fumes or odors. Not cause any parking or traffic problems in the neighborhood.
Handyman Law: Home construction jobs that including labor and materials costing more than $1000
requires a licensed handyman.
Each lot owner shall maintain a neat and uncluttered lot for twelve months of the year. County specs regarding yards require weeds 24” and higher to be removed and if a yard has over 25% over grown weeds, they need to be removed. This is such a beautiful neighborhood, let’s keep it that way.
Feral cats must be controlled or the entire community will become infested with them. Feral cats spread diseases to house pets and to humans. If you own a domestic cat as your pet, you are asked to please feed your cat indoors and put no food NO food outside.
In the past cats were trapped, taken to the county and neutered. They only have one vet now and have discontinued their service until further notice.
A barking dog nuisance comes under a violation of a Yuma County Noise Abatement Ordinance. This Ordinance is orchestrated by a sheriff’s officer via the Humane Society.
Currently, Sgt. Owens (Badge #601) answers the complaint. Call him on his cell at 928-304-9919. Sgt.Owens’ duty hours are Wed. thru Sat. from 8am-6pm. Other numbers to call are 928-782-1965 and 928-341-8800.
Sgt. Owens handles the noise abatement by visiting the address where the dog is barking. He issues a warning on the first visit. If another complaint is received, on subsequent visits there may be a citation for $50-$100 and then a court appearance is mandated.
For a “problem” with the “number” of dogs at any one residence, it is a Yuma County Zoning violation. No more than five (5) dogs are allowed at any one property. The “numbers” violation does not make ANY difference if the dog is a personal aid animal or if it is a rescued animal. If a property has more than five dogs, call 928-817-5000, which is the Yuma County Department of Development.
DRAFT MINUTES FOR DIRECTORS MEETING OF YELOA
MONDAY, October 26th AT 1PM AT YECC
President John Southwick called the meeting to order at 1:00 p.m.
The pledge of allegiance was led by John Southwick.
Members present: John Southwick, Nancy Thompson, Roger Puckett, Cathy Scheet, LeEtta Shaffner, Daun Troncin, Kay Largent, Cindy Duncan, Bea Stout, Ron Bowman and Ben Welch.
Minutes of the previous meeting were read and approved as amended.
Treasurers report was approved as presented. Report attached to minutes.
Cindy Duncan presented the proposed budget for the coming year in a power point presentation. The budget committee is Ben Welch, Mary Mee and Cindy Duncan. Discussion of the budget followed.
Ben Welch moved that we charge $35 per issue for advertisement space in each Newsletter motion seconded and carried. Kay Largent moved to accept the budget as amended, motion seconded and was carried.
43 sold and 8 escrow. Janet Malik is helping Cathy with documents for the Escrow Companies.
Architectural: Bill Percival submitted his letter of resignation. Roger Puckett moved to accept the resignation, motion seconded and carried. John will head the committee.
Newsletter¨ LeEtta has been working on the newsletter for a while. The deadline for information to be in newsletter is November 6th. Toni Quintana and John Southwick will proof read it before printing. Ben Welch moved that we hire Daun Troncin to print the Fall newsletter for $400. Motion was seconded and carried.
By-Laws: Ben Welch and Don McCurry presented the by-laws in a power point presentation. Discussion followed. Ben moved that the by-laws be tabled until the next meeting. Motion seconded and carried.
Policy and Procedures: The committee will meet Friday October 30, 2020 Sharon Fredgren will join the committee.
Complaints: Kay Largent will chair the committee. One complaint 11390 East 38th Street was a vacant lot that needs to be cleared of weeds
Old Business: Ben Welch reported on the meeting with Chris Young, Engineering Director/County Engineer and County Supervisor Darren Simmons. Ben showed the map that identifies the streets that need approval for the addition of speed cushions on 34th Place and 35th Place. 70% of home owners must sign the approval petitions for the project to proceed.
A committee will be formed to research attorneys qualified for their experience dealing with Home Owners Associations. Ben Welch, John Southwick, Cathy Scheet and Pete Thompson will be member of this committee.
Nominations to fill the position of Vice-President were held. Daun Troncin and Ben Welch were nominated. A written vote was taken. Ban Welch will be the new Vice-President.
New Business: Nancy Thompson brought attention to an article in the newspaper regarding trashy yards. The County is beginning to be more active in enforcing non-operating vehicles and other debris in people’s yards. Members are encouraged to call the County and register a complaint regarding a trashy yard.
Barbara Henderson, Chairman of the Veteran’s Day Celebration, announced that this year’s celebration will be
held on November 11 at noon in the Clubhouse and the outdoor area outside the Club. The celebration is free but everyone must get a ticket.
The next meeting will be November 23 at 1:00 P.M. in the YECC Clubhouse.
Meeting adjourned at 2:58P.M. Nancy Thompson, Secretary
Banking Summary - Last Month
Transfer Fee $500
TOTAL Assessments $500
AEA S850 $13.96
AEA S851 $30.30
AEA S852 $27.10
Legal Checking Interest $.67
NB CD 6132 $5.43
NB CD 6730 $17.50
TOTAL Bank Interest $94.96
TOTAL INCOME $594.96
Cashier Check Fee $10.00
Hall Rental $125.00
L&P Fees $19,178.08
Storage Rental $50.00
TOTAL OFFICE $125.60
Post Office Box Rent $148.00
TOTAL EXPENSES $19,586.68
OVERALL TOTAL -$18,991.72
Account Balances = as of 9/30/2020
AEA S060 $33.03
AEA S850 $22,661.36
AEA S851 $22,648.33
AEA S852 $20,636.34
Legal Checking $11,964.89
NBA CD 6132 $25,639.44
NBA CD 6730 $41,322.69
NBA CD Checking $18,413.78
Total Bank Accounts $163,319.86
YELOA’s 2021 Fiscal Year Annual Budget
Print Ink $150
Yuma County Publication $370
PO Box Rental $160
Office Supplies $50
News Letters $1200
Web Page Prepaid $185 this year so $0
Cat Catch balance is on hold $0
Arizona State Corp.Commission $10
Hall Rental $1500
Storage Rental $600
Book Review Fee $1200
Tax Preparation $500
Arizona State Tax $50
Legal and Professional Fees $2000
HOA Leaser $120
Veterans Day Dinner $1000
Grand Total Budget Expenses 2021 $18,645
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